5 Best Project Management Tools for Business

Best Project Management Tools for Business

 1. nTask

The Best Affordable Project Management Tool

More details about nTask:

Pricing: Free, or $2.99 per user per month on the Premium plan


  • Cheap
  • Solid features
  • Good tutorials


  • Navigation is a bit annoying
  • Privacy policy is a bit iffy

nTask is a little tricky to place: we like a lot about it, but it falls a tiny bit short in a few places, keeping it from the top spot. However, if you need a solid project management system that will cost you very little money, then nTask is probably the best choice out there. Read the details in our full nTask review.

nTask is filled to the brim with all kinds of features, some of which may come off a bit weird, such as the grid and gallery views — we have no idea what they’re supposed to achieve. Other than that, though, nTask offers a comprehensive set of tools that allow you to track and manage projects even with larger teams.

These include a kanban board, a Gantt chart, a list and a few other doodads. nTask also comes with built-in Agile functionality, which will come in handy for any team working within that methodology (though it’s no match for our honorable mention, Jira). The only drag to this excellent functionality is navigation, which can quickly become a clickfest.

Affordable Business Project Management

As we mentioned, though, nTask’s biggest draw is its price. At less than $3 per user per month for the Premium plan, there’s no cheaper alternative out there, especially considering it’s a pretty comprehensive plan. There’s also a free plan for up to five users, though it’s unsurprisingly a bit sparse. We recommend trying it out to get a feel for nTask.

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2. Airtable

Spreadsheet-Based Project Management

More details about Airtable:

Pricing: Free, or $10 per user per month on the Plus plan



  • User friendly
  • Excellent free plan


  • A bit light on features
  • Advanced plans are very pricey

We close out our top five with Airtable, an interesting program because it’s old-school without looking that way. At its very essence, Airtable is a spreadsheet-based tool, but unlike, say, Wrike, it looks as fresh and modern as Asana or Trello, thanks to a very well-executed reskin.

Unlike the top contenders on this list, the main input in Airtable is a spreadsheet and all views flow from there. While at first this may remind you of Wrike or Asana and the way they operate, there are some key differences. For one, there’s less room to add custom information; for another, the kanban board isn’t as responsive as those of dedicated tools.

Easy-to-Use Small Business Project Management

This is a small price to pay, though, as Airtable seems aimed at people who are uncomfortable using new software. It’s easy to use and everything is explained in a very basic way. This means that you may find some of the more advanced operations that Asana offers lacking, but it also means that you’ll have far fewer headaches coming to grips with it.

As you can read in our Airtable review, it comes with an excellent free plan that caps your activity, not the functionality. It’s a great way to get started with project management and it should be enough for small firms.

However, the more people you invite and the more you want to do, the more likely it is that you’re going to have to start paying for Airtable. The price increases are a bit steep, if we’re honest, and we’re not sure if the jump to the Pro plan, for example, is worth it.

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2. Asana

Great Features, and an Even Better Free Plan

More details about Asana:

Pricing: Free, or $10.99 per user per month for the Premium plan


  • Great free plan
  • Colorful interface
  • Great advanced features


  • Pricey

Our second pick is Asana, and for two reasons. On the one hand, it’s the best free project management software out there, allowing up to 15 people to use a good chunk of its features without spending a penny. On the other, it has some amazing advanced features, making it a good pick for small companies that aspire to future growth.

The free plan is likely the biggest draw, as it’s just that good. Users get most of the features found in the Premium plan, but with a cap at the aforementioned 15 users and 1,000 tasks. Some smart planning can keep you under that limit, easy. We go into more detail in our article on Asana pricing, but do note that the free plan includes unlimited storage, which is generous.

Using Asana is pretty easy. It works much like monday.com in that you use the list to enter tasks and then sort them through different views. We like monday.com’s interface a smidge better, but that’s likely down to taste. What sets Asana apart aren’t its run-of-the mill features (read our Asana review for more on these), but rather its advanced ones.

Advanced Business Plans & Features

The Business and Enterprise plans include a number of really cool functions for larger companies, like setting milestones and plotting timelines. Though they’re likely not on the top of a small business’ list, it makes Asana an interesting option for a company planning for growth.

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That said, these advanced plans are pretty pricey and, truth be told, so is the Premium plan, which is the upgrade from the free plan. With Asana, it seems you either pay nothing or a lot. Still, it’s good value for the money, and we recommend either giving the free version a spin or trying out one of the paid plans with a 30-day free trial.